MINUTES OF THE
BOARD OF COMMISSIONERS
REGULAR MEETING
Thursday, June 17, 2021
12:00 Noon
CIAA Board Room/ 3650 Sen. J. Bennett Johnston Avenue/Lake Charles, LA 70615
ATTENDANCE
Commissioners Present:
Mrs. Denise Rau, President
Mr. Charles K. Dalgleish, Secretary/Treasurer
Mr. James G. Gobert, Commissioner
Mr. Tad Martin, Commissioner
Mr. Bill Hankins, Commissioner
Mr. Andrew D. Hankins, Commissioner
Commissioners Absent:
Mr. Rico Guillory, Sr., Vice President
Others Present:
Mr. Kevin Melton, Executive Director
Mr. Robert Kleinschmidt, Legal Counsel
Mr. Gerald Theunissen, Consultant
Ms. Loretta Hanks, Director of Finance
Ms. Andrea LaFleur, Director of Executive & Airport Affairs
Mr. John McMullen, Director of Maintenance
Mr. Mitch O’Neal, Director of Operations
Ms. Paulette Moss, Admin Specialist/Recording Secretary
Mr. Chris Ford, Sedwick
Mr. Brett Downer, O’Carroll Group
Mr. Tyson Grenzebach, Landlocked Aviation Services, LLC
Mr. Jeff Golas, Landlocked Aviation Services, LLC
Mr. Wejee Lechtenberg, Lechtenberg Consulting
Mr. Josh Arnold, Centerra
CALL TO ORDER
President Rau called the meeting to order at 12:00 noon. Following the Pledge of Allegiance, roll was called and a quorum was established as indicated above.
PROPOSED AGENDA
President Rau requested additions, deletions, and amendments to the proposed agenda and Mr. Melton announced the same; i.e. ADD: Item #17(A) – Discuss and take appropriate action to authorize the Executive Director to prepare plans and specifications for, solicit for, open bids and award a contract for Building 1 and Building 1350 Gate Electrical Installation ADD: Item #17(B) – Discuss and take appropriate action to authorize the Executive Director to award a contract to the low successful bidder, Alfred Palma, LLC, in the amount of $8,009,790.00 for Hangar H Hurricane Repairs. DELETE: Item #18 – Motion to enter into Executive Session to discuss strategic planning and security for Chennault International Airport Authority. DELETE: Item #19 – Motion to return to Regular Session. DELETE: Item #21 – Discuss and take appropriate action to nominate and elect the at- large member of the CIAA Board of Commissioners. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. DALGLEISH, SECONDED BY MR. MARTIN, AND CARRIED UNANIMOUSLY TO APPROVE THE PROPOSED AGENDA AS AMENDED.
ANNOUNCEMENTS/REPORTS
Mr. Melton reported that the Air Cargo groundbreaking ceremony is Thursday, June 24, 2021 and he would like for all of the board members to attend. Mr. Melton reported that the National Guard removed all the down trees at Mallard Cove. Mr. Melton reported that the Firewater Pump House project is close to being completed.
Mr. David Whitaker gave an update summary pertaining to Air Cargo opportunities.
PUBLIC HEARING
MOTION WAS MADE BY MR. DALGLEISH, SECONDED BY MR. GOBERT AND CARRIED UNANIMOUSLY TO OPEN THE PUBLIC HEARING ON THE PROPOSED BUDGET FOR FISCAL YEAR COMMENCING JULY 1, 2021 AND ENDING JUNE 30, 2022.
Mr. Melton presented a brief overview of the proposed budget for the Fiscal Year ending June 30, 2022. There were no comments from the public pertaining to the budget.
PRESIDENT RAU SOLICITED PUBLIC COMMENTS AND THERE WERE NO COMMENTS FROM THE PUBLIC. MOTION WAS MADE BY MR. A. HANKINS, SECONDED BY MR. B. HANKINS AND CARRIED UNANIMOUSLY TO CLOSE THE PUBLIC HEARING ON THE PROPOSED BUDGET FOR FISCAL YEAR COMMENCING JULY 1, 2021 AND ENDING JUNE 30, 2022.
PROPOSED BUDGET
Mr. Melton presented a brief overview of the proposed budget for the Fiscal Year ending June 30, 2022. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. B. HANKINS, SECONDED BY MR. MARTIN TO AUTHORIZE THE EXECUTIVE DIRECTOR TO SIGN A RESOLUTION ADOPTING THE PROPOSED BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2022, AUTHORIZING TRANSFERS TO CAPITAL PROJECTS FUND AND AUTHORIZING THE EXECUTIVE DIRECTOR TO MAKE CHANGES WITHIN THE DESIGNATED BUDGET CLASSIFICATIONS WITH THE FOLLOWING ROLL CALL VOTE:
YEAS: ANDREW D. HANKINS
DENISE RAU
CHARLES K. DALGLEISH
JAMES G. GOBERT
BILL HANKINS
TAD MARTIN
NAYS: NONE
ABSTAINING: NONE
ABSENT: RICO GUILLORY
SPECIAL TAX
Mr. Melton stated that the CIAA millage rate is 5.45 mills. Mr. Melton stated that the resolution and affidavit must be adopted by the Board of Commissioners to levy the special tax. President Rau read the resolution aloud in its entirety. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. MARTIN, SECONDED BY MR. DALGLEISH, TO ADOPT A RESOLUTION LEVYING THE SPECIAL TAX OF 5.45 MILLS ON THE DOLLAR OF ASSESSED VALUATION ON ALL PROPERTY SUBJECT TO TAXATION WITHIN THE LIMITS OF CALCASIEU PARISH, STATE OF LOUISIANA, FOR TAX YEAR 2021, WITH THE FOLLOWING ROLL CALL VOTE:
YEAS: ANDREW D. HANKINS
DENISE RAU
CHARLES K. DALGLEISH
JAMES G. GOBERT
BILL HANKINS
TAD MARTIN
NAYS: NONE
ABSTAINING: NONE
ABSENT: RICO GUILLORY
OFFICIAL JOURNAL
Mr. Melton stated that the only proposal solicited was from the American Press for the designation of the CIAA Official Journal since the American Press purchased the Southwest Daily News. Mr. Melton stated that the Lake Charles American Press presented a proposal of $5.55 per square which is the same price as last year. Mr. Melton stated that the recommendation is to designate the American Press as the Official Journal. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THAT THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. B. HANKINS, SECONDED BY MR. GOBERT, AND CARRIED UNANIMOUSLY TO DESIGNATE THE AMERICAN PRESS AS THE OFFICIAL JOURNAL FOR A ONE YEAR PERIOD COMMENCING JULY 1, 2021 AND ENDING JUNE 30, 2022 (R.S. 43:171).
UNITED STATES DEPARTMENT OF AGRICULTURE
FARM SERVICE AGENCY
Mr. Melton stated that the resolution is necessary to execute all documents required by the United States Department of Agriculture Farm Service Agency for the farm property leased to Robert Leonards. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. MARTIN, SECONDED BY MR. GOBERT, AND CARRIED UNANIMOUSLY TO ADOPT A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE DOCUMENTS REQUIRED BY THE UNITED STATES DEPARTMENT OF AGRICULTURE FARM SERVICE AGENCY.
PERSONNEL & ADMINISTRATION POLICY MANUAL
Mr. Melton stated that the Personnel & Administration Policy manual has been revised to reflect the following changes. 1. Evaluation results shall be considered for any promotion and merit pay increases; 2. Cost of living raises was deleted; 3. When Federal, State, or Local Declared Emergencies; emergencies are declared which require Chennault Airport offices to close, Directors, when required to work beyond a normal 40-hour work week to ensure continuity of operations, will be paid compensatory time or straight time for those hours worked in excess of 40 hours. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. DALGLEISH, SECONDED BY MR. MARTIN, AND CARRIED UNANIMOUSLY TO ADOPT THE REVISIONS AND ADDITIONS TO THE PERSONNEL & ADMINISTRATION POLICY MANUAL.
PLANET CONSTRUCTION – LEASE AGREEMNET
Mr. Melton stated that the proposed 10 acre lease is for 30 years with two 15 options to renew. Mr. Melton stated that the lease would not be signed until Chennault acquired Mallard Cove Property. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. A. HANKINS, SECONDED BY MR. MARTIN, AND CARRIED UNANIMOUSLY TO ADOPT A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO ENTER INTO A LEASE AGREEMENT WITH PLANET CONSTRUCTION, J2911, LLC.
AAHLB – LEASE AGREEMNET
Mr. Melton stated that the proposed lease is for 40 years. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GOBERT, SECONDED BY MR. MARTIN, AND CARRIED UNANIMOUSLY TO ADOPT A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO ENTER INTO A LEASE AGREEMENT WITH AAHLB, LLC (LABRIE).
AIR TRAFFIC CONTROL TOWER GENERATOR REPLACEMENT
Mr. Melton stated that the current generator is need of replacement and it was not reliable during the hurricanes and is an FAA funded project. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GOBERT, SECONDED BY MR. DALGLEISH, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR TO PREPARE PLANS AND SPECIFICATIONS FOR, ADVERTISE FOR, OPEN BIDS AND AWARD A CONTRACT FOR AIR TRAFFIC CONTROL TOWER GENERATOR REPLACEMENT.
HANGAR “G” AIR COMPRESSOR EQUIPMENT REPLACEMENT
Mr. Melton stated that the compressor equipment was damaged during Hurricane Laura. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. DALGLEISH, SECONDED BY MR. GOBERT, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR TO PREPARE PLANS AND SPECIFICATIONS FOR, SOLICIT FOR, OPEN BIDS AND AWARD A CONTRACT FOR HANGAR “G” AIR COMPRESSOR EQUIPMENT REPLACEMENT.
ROOF REPLACEMENT HANGAR D – WEST SIDE ANNEX (NORTH)
Mr. Melton stated that the roof was damaged due to Hurricane Laura. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GOBERT, SECONDED BY MR. B. HANKINS, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR TO PREPARE PLANS AND SPECIFICATIONS FOR, SOLICIT FOR, OPEN BIDS AND AWARD A
CONTRACT FOR ROOF REPLACEMENT HANGAR D WEST SIDE ANNEX (NORTH).
ROOF REPLACEMENT HANGAR D – WEST SIDE ANNEX (SOUTH)
Mr. Melton stated that the roof was damaged due to Hurricane Laura. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. A. HANKINS, SECONDED BY MR. MARTIN, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR TO PREPARE PLANS AND SPECIFICATIONS FOR, SOLICIT FOR, OPEN BIDS AND AWARD A CONTRACT FOR ROOF REPLACEMENT HANGAR D WEST SIDE ANNEX (SOUTH).
BUILDING 1 AND BUUILDING 1350 – GATE ELECTRICAL INSTALLATION
Mr. Melton stated that the electrical service to operate the two gates needed to be relocated due to the hurricane damage to Building 3003, which will be demolished. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GOBERT, SECONDED BY MR. A. HANKINS, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR TO PREPARE PLANS AND SPECIFICATIONS FOR, SOLICIT FOR, OPEN BIDS AND AWARD A CONTRACT FOR BUILDING 1 AND BUILDING 1350 GATE ELECTRICAL INSTALLATION.
HANGAR “H” HURRICANE REPAIRS
Mr. Melton stated that Alfred Palma, LLC was the only bidder for the project. Ms. Hanks stated that Alternate #1 in the amount of $25,790.00 would not be paid by the insurance company because it is for tie downs in the hangar. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GOBERT, SECONDED BY MR. MARTIN AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR TO AWARD A CONTRACT TO THE LOW SUCCESSFUL BIDDER, ALFRED PALMA, LLC, IN THE AMOUNT OF $8,009,790.00 WHICH IS THE TOTAL OF BASE BID, ALTERNATE #1 AND ALTERNATE #2 FOR HANGAR H HURRICANE REPAIRS, CONTINGENT ON INSURANCE APPROVAL FOR ALTERNATE #2.
ELECTION OF OFFICERS
PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THAT THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. DALGLEISH, SECONDED BY MR. A. HANKINS, AND CARRIED UNANIMOUSLY TO RETAIN THE SAME SLATE OF OFFICERS – MRS. DENISE RAU, PRESIDENT; MR. RICO GUILLORY, VICE PRESIDENT; AND MR. CHARLES DALGLEISH, SECRETARY/TREASURER FOR THE FISCAL YEAR COMMENCING JULY 1, 2021 AND ENDING JUNE 30, 2022.
PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THAT THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. DALGLEISH, SECONDED BY MR. A. HANKINS AND CARRIED UNANIMOUSLY TO CLOSE NOMINATIONS FOR THE SLATE OF OFFICERS.
MINUTE APPROVAL
PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GOBERT, SECONDED BY MR. DALGLEISH AND CARRIED UNANIMOUSLY TO APPROVE THE MINUTES OF THE MAY 20, 2021 REGULAR MEETING.
ADJOURNMENT
PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GOBERT, SECONDED BY MR. DALGLEISH, AND CARRIED UNANIMOUSLY TO ADJOURN THE MEETING. With no further business to come before the Commissioners, President Rau declared the meeting adjourned at 1:06 p.m.