MINUTES OF THE
BOARD OF COMMISSIONERS
REGULAR MEETING
Thursday, July 16, 2020
12:00 Noon
CIAA Board Room/ 3650 Sen. J. Bennett Johnston Avenue/Lake Charles, LA 70615
ATTENDANCE Commissioners Present:
Mrs. Denise Rau, President
Mr. James G. Gobert, Commissioner
Mr. Bill Hankins, Commissioner
Mr. Tad Martin, Commissioner
Commissioners Absent:
Mr. Rico Guillory, Sr., Vice President
Mr. Andrew D. Hankins, Commissioner
Mr. Charles K. Dalgleish, Secretary/Treasurer
Others Present:
Mr. Kevin Melton, Executive Director
Mr. Gerald Theunissen, Consultant
Mr. Robert Kleinschmidt, Legal Counsel
Ms. Loretta Hanks, Director of Finance
Ms. Andrea LaFleur, Director of Executive & Airport Affairs
Mr. John McMullen, Director of Maintenance
Ms. Paulette Moss, Admin Specialist/Recording Secretary
Mr. Joel Davidson, NAI Latter & Blum
Mr. Josh Arnold, Centerra
Mr. Lee Bruney, Port Aggregates, INC
Mr. Byron Owens, C12
Mr. Johnathan Farmer, KSA
Ms. Pam Doucet, O’Carroll Group
Mr. Jay Delafield, Attorney at Law
Mr. Jade Guidry, Rise Above Aviation
CALL TO ORDER
President Rau called the meeting to order at 12:00 noon. Following the Pledge of Allegiance, roll was called and a quorum was established as indicated above.
PROPOSED AGENDA
President Rau requested additions, deletions, and amendments to the proposed agenda and Mr. Melton announced the same; i.e. AMEND: Item #12 – Discuss and take appropriate action to adopt a Resolution levying the special tax of 5.380 mills on the dollar of assessed valuation on all property subject to taxation within the limits of Calcasieu Parish, Louisiana, for the tax year 2020. ADD: Item #23A – Discuss and take appropriate action to adopt a Resolution authorizing the Executive Director to sign Amendment #1 to the sublease agreement between Chennault International Airport Authority and Northrop Grumman Systems Corporation. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. B. HANKINS, SECONDED BY MR. GOBERT, AND CARRIED UNANIMOUSLY TO APPROVE THE PROPOSED AGENDA AS AMENDED.
ANNOUNCEMENTS/REPORTS
Mr. Melton reported that an Air Force exercise will begin on July 27, 2020. Mr. Melton reported that the air traffic has doubled due to Jade Guidry, Rise Above Aviation, who is a flight instructor.
CHECKING ACCOUNTS
Mr. Melton stated that Capital One Bank changed their requirements for the wording of the Resolution for public funds account. Mr. Melton stated that two signatures are required on checks for all accounts. Mr. Melton stated that the President of the Board, Secretary/Treasurer of the Board, Executive Director, Director of Finance and Director of Executive and Airport Affairs are those authorized to sign on all accounts. Mr. Melton also stated that the adoption of the Resolution will authorize the newly slated President and Secretary/Treasurer. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. B. HANKINS, SECONDED BY MR. GOBERT, AND CARRIED UNANIMOUSLY TO ADOPT THE CAPITAL ONE BANK PUBLIC FUNDS RESOLUTION AUTHORIZING AND DEFINING PERSONS AUTHORIZED TO SIGN ON THE CHECKING ACCOUNTS AND TO OPEN CERTIFICATES OF DEPOSIT.
LEASE AMENDMENT #5 – CITADEL
Mr. Melton stated that the purpose of Amendment #5 is to incorporate the revised Airport Rules, Regulations, and Minimum Standards into Citadel’s lease. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THAT THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. B. HANKINS, SECONDED BY MR. MARTIN, AND CARRIED UNANIMOUSLY TO ADOPT A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO SIGN AMENDMENT #5 TO THE LEASE AGREEMNENT BETWEEN CHENNAULT INTERNATIONAL AIRPORT AUTHORITY AND CITADEL COMPLETIONS, LLC.
CAPITAL IMPROVEMENT PROGRAM (CIP)
Mr. Melton stated that the Resolution is required in order to participate in future projects funded by the FAA and DOTD. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. B. HANKINS, SECONDED BY MR. GOBERT, AND CARRIED UNANIMOUSLY TO ADOPT A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO PREPARE AND SUBMIT A CAPITAL IMPROVEMENT PROGRAM (CIP) REQUEST TO THE FAA VIA DOTD.
CAPITAL OUTLAY
Mr. Melton stated that the Resolution authorized the Executive Director to prepare and submit applications for State Capital Outlay projects, to execute Cooperative Endeavor Agreements for the Capital Outlay projects as well as requests for reimbursements, certifying compliance with items listed on the Request for Facility Planning and Control Concurrence in Construction Contract Award form and other documents pertaining to the project. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. MARTIN, SECONDED BY MR. B. HANKINS, AND CARRIED UNANIMOUSLY TO ADOPT A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO PREPARE AND SUBMIT A CAPITAL OUTLAY BUDGET REQUEST FOR FISCAL YEAR 2021-2022 TO THE STATE DIVISION OF ADMINISTRATION AND TO ACT ON BEHALF OF THE CHENNAULT INTERNATIONAL AIRPORT AUTHORITY IN ALL MATTERS PERTAINING TO THE CAPITAL OUTLAY PROJECTS.
HANGAR “C” LIGHTING UPGRADE
Mr. Melton stated that the Hangar “C” Lighting project is a request from Northrop Grumman to improve the lighting in the hangar. Mr. Melton stated that the lights will be a more energy efficient light fixture. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GOBERT, SECONDED BY MR. MARTIN, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR TO PREPARE PLANS AND SPECIFICATIONS FOR, ADVERTISE FOR, OPEN BIDS, AND AWARD A CONTRACT FOR HANGAR “C” LIGHTING UPGRADE.
MAINTENANCE SHOP UTILITY LINE – RELOCATION
Mr. Melton stated that the purpose for the project is to relocate the above ground line to underground and to comply with current codes. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. B. HANKINS, SECONDED BY MR. GOBERT, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR TO PREPARE PLANS AND SPECIFICATIONS FOR, ADVERTISE FOR, OPEN BIDS, AND AWARD A CONTRACT FOR THE MAINTENANCE SHOP UTILITY LINE RELOCATION.
SPECIAL TAX
Mr. Melton stated that the CIAA millage rate is 5.380 mills. Mr. Melton stated that the resolution and affidavit must be adopted by the Board of Commissioners to levy the special tax. President Rau read the Resolution aloud in its entirety prior to voting for the adoption of the Resolution. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. B. HANKINS, SECONDED BY MR. GOBERT, TO ADOPT A RESOLUTION LEVYING THE SPECIAL TAX OF 5.380 MILLS ON THE DOLLAR OF ASSESSED VALUATION ON ALL PROPERTY SUBJECT TO TAXATION WITHIN THE LIMITS OF CALCASIEU PARISH, STATE OF LOUISIANA, FOR TAX YEAR 2020, WITH THE FOLLOWING ROLL CALL VOTE:
YEAS: DENISE RAU
JAMES G. GOBERT
BILL HANKINS
TAD MARTIN
NAYS: NONE
ABSTAINING: NONE
ABSENT: ANDREW D. HANKINS
RICO GUILLORY
CHARLES K. DALGLEISH
AIR CARGO FACILITY
Mr. Melton stated that the Air Cargo Facility will be approximately 10,000 square feet and will be designed to have truck loading docks, cargo sorting area and office space. Mr. Melton also stated that the building will be constructed using funding from Capital Outlay and Chennault. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GOBERT, SECONDED BY MR. B. HANKINS, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR TO PREPARE PLANS AND SPECIFICATIONS FOR, ADVERTISE FOR, OPEN BIDS, AND AWARD A CONTRACT FOR THE CONSTRUCTION OF THE AIR CARGO FACILITY.
AGREEMENT WITH CORPS OF ENGINEERS
Mr. Melton stated that this is for the Corps of Engineers to prepare a Comprehensive Water Resources Master Plan. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. B. HANKINS, SECONDED BY MR. MARTIN, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR TO ENTER INTO AN AGREEMENT WITH THE CORPS OF ENGINEERS FOR A COMPREHENSIVE WATER RESOURCES MASTER PLAN.
RESOLUTION FOR CORPS OF ENGINEERS
Mr. Melton stated that the Resolution will authorize the Executive Director to submit and sign the applications and submit all the necessary documents in connection with the United Sates Army Corps of Engineers. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. B. HANKINS, SECONDED BY MR. MARTIN AND CARRIED UNANIMOUSLY TO ADOPT A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO SUBMIT AND SIGN THE APPLICATIONS AND SUBMIT ALL NECESSARY DOCUMENTS IN CONNECTION WITH THE UNITED STATES ARMY CORPS OF ENGINEERS TO PREPARE A COMPRHENSIVE WATER RECOURSES MASTER PLAN.
DOTD GRANT – REHABILITATE THE TAXIWAY A
AND ADJACENT APRON
Mr. Melton stated that the Resolution will authorize the Executive Director to accept the grant, submit reports, and sign reimbursement requests for the project to Rehabilitate Taxiway A and Adjacent Apron. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. B. HANKINS, SECONDED BY MR. GOBERT AND CARRIED UNANIMOUSLY TO ADOPT A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO ACCEPT A GRANT OFFER FROM THE LOUISIANA DEPARTMENT OF TRANSPORTATION AND DEVELOPMENT FOR THE PROJECT TO REHABILITATE TAXIWAY A AND ADJACENT APRON AND TO SIGN ALL APPLICATIONS, FORMS, GRANT AGREEMENTS, ASSURANCES, REPORTS AND REIMBURSEMENT REQUESTS ASSOCIATED WITH THE GRANT.
COOPERATIVE ENDEAVOR & LOCAL SERVICES AGREEMENT –
AMENDMENT #1
Mr. Jay Delafield stated that City of Lake Charles is putting money into the escrow account for purposes of operating their new golf course. Mr. Delafield stated that this is no obligation or liability to Chennault International Airport Authority other than to sign the document because Chennault is listed on the original document. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THAT THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. B. HANKINS, SECONDED BY MR. MARTIN, AND CARRIED UNANIMOUSLY TO ADOPT A RESOLUTION TO AUTHORIZE THE PRESIDENT TO ENTER INTO AMENDMNET #1 TO THE ESCROW AGREEMENT PURSUANT TO COOPERATIVE ENDEAVOR AND LOCAL SERVICES AGREEMENT AMONG THE CITY OF LAKE CHARLES AND CHENNAULT INTERNATIONAL AIRPORT AUTHORITY AND MC GOLF DEVELOPMENT, L.L.C. AND ARGENT TRUST.
KUTCHINS AND GROH – TASK ORDER #2
Mr. Melton stated that this is for phase II for Kutchins and Groh to start writing grants that Chennault International Airport potentially qualifies for. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GOBERT, SECONDED BY MR. MARTIN AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR ENTER INTO TASK ORDER #2 WITH KUTCHINS AND GROH FOR GRANT RESEARCH AND MANAGEMENT SERVICES PHASE II.
FIREWATER PUMPHOUSE TANKS #1 AND #2 – INSPECTIONS
Mr. Melton stated that this project will consist of inspecting the tanks. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. MARTIN, SECONDED BY MR. GOBERT, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR TO PREPARE PLANS AND SPECIFICATIONS FOR, ADVERTISE FOR, OPEN BIDS, AND AWARD A CONTRACT FOR THE FIREWATER PUMPHOUSE #1 AND #2 TANK INSPECTIONS.
MASTER LEASE DISCUSSION
Mr. Delafield stated that he had reviewed the proposed Master Lease Agreement and he can
not recommend this because this would have to be approved by the bond commission and you will not be able to get it approved with just a proposal. No action taken.
EXECUTIVE SESSION
PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GOBERT, SECONDED BY MR. MARTIN, AND CARRIED UNANIMOUSLY TO ENTER INTO EXECUTIVE SESSION TO DISCUSS POTENTIAL LITIGATION. The commissioners began the Executive Session at 12:25 p.m.
REGULAR SESSION
PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GOBERT, SECONDED BY MR. MARTIN, AND CARRIED UNANIMOUSLY TO RETURN TO REGULAR SESSION. The Regular Session was reconvened at 12:45 p.m. with no action taken during the Executive Session.
MINUTE APPROVAL
PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. B. HANKINS, SECONDED BY MR. MARTIN, AND CARRIED UNANIMOUSLY TO APPROVE THE MINUTES OF THE JUNE 18, 2020 REGULAR MEETING.
NORTHROP GRUMMAN – LEASE AMENDMENT #1
Mr. Melton stated that amendment #1 to the lease agreement is for Northrop Grumman to extend their lease an additional 5 years until December 31, 2025. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GOBERT, SECONDED BY MR. MARTIN, AND CARRIED UNANIMOUSLY TO ADOPT A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO SIGN AMENDMENT #1 TO THE SUBLEASE AGREEMENT BETWEEN CHENNAULT INTERNATIONAL AIRPORT AUTHORITY AND NORTHROP GRUMMAN SYSTEMS CORPORATION.
ADJOURNMENT
PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GOBERT, SECONDED BY MR. MARTIN, AND CARRIED UNANIMOUSLY TO ADJOURN THE MEETING. With no further business to come before the Commissioners, President Rau declared the meeting adjourned at 12:47 p.m.