MINUTES OF THE
BOARD OF COMMISSIONERS
REGULAR MEETING
Thursday, August 20, 2020
12:00 Noon
CIAA Board Room/ 3650 Sen. J. Bennett Johnston Avenue/Lake Charles, LA 70615
ATTENDANCE Commissioners Present:
Mr. Rico Guillory, Sr., Vice President
Mr. Charles K. Dalgleish, Secretary/Treasurer
Mr. James G. Gobert, Commissioner
Mr. Tad Martin, Commissioner
Commissioners Absent:
Mrs. Denise Rau, President
Mr. Andrew D. Hankins, Commissioner
Mr. Bill Hankins, Commissioner
Others Present:
Mr. Kevin Melton, Executive Director
Mr. Robert Kleinschmidt, Legal Counsel
Ms. Loretta Hanks, Director of Finance
Ms. Andrea LaFleur, Director of Executive & Airport Affairs
Mr. John McMullen, Director of Maintenance
Ms. Paulette Moss, Admin Specialist/Recording Secretary
Mr. Mitch O’Neal, Director of Operations
Mr. Josh Arnold, Centerra
Mr. Michael Flatt, Northrop Grumman
Mr. Brett Downer, O’Carroll Group
CALL TO ORDER
Vice President Guillory called the meeting to order at 12:08 p.m. Following the Pledge of Allegiance, roll was called and a quorum was established as indicated above.
PROPOSED AGENDA
Vice President Guillory requested additions, deletions, and amendments to the proposed agenda and Mr. Melton announced the same; i.e. AMEND: Item #10 – Discuss and take appropriate action to authorize the Executive Director to reject the bids for the project to Rehabilitate Taxiway Golf and Apron Pavement – Phase 1 and to authorize the Executive Director to re-advertise, to open bids, and to award a contract for the project to Rehabilitate Taxiway Golf and Apron Pavement – Phase 1. VICE PRESIDENT GUILLORY ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GOBERT, SECONDED BY MR. DALGLEISH, AND CARRIED UNANIMOUSLY TO APPROVE THE PROPOSED AGENDA AS AMENDED.
ANNOUNCEMENTS/REPORTS
Mr. Melton reported that there was an Air Force Swamp Devil exercise at Chennault. Mr. Melton stated that Congressman Clay Higgins visited Chennault. Mr. Melton stated the Chennault Room at McNeese was completed. Mr. Melton stated that the LA Guard flew by Chennault in an F-15 and did a pattern.
DVW – PROFESSIONAL SERVICES AGREEMENT
Mr. Melton stated that he would like to enter into a contract pending Capital Outlay so that Chennault International Airport can have a more granular way to move forward with Air Cargo opportunities. VICE PRESIDENT GUILLORY ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. B. HANKINS, SECONDED BY MR. GOBERT, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR TO ENTER INTO A PROFESIONAL SERVICES AGREMENT WITH DVW AVIATION ADVISOR PERTAINING TO AIR CARGO PROSPECTS, COMMENCING SEPTEMBER 1, 2020.
LEGAL SERVICES AGREEMENT
Mr. Melton stated that the legal services agreement expires September 30, 2020 and recommends renewing the agreement with the Calcasieu Parish District Attorney’s Office. VICE PRESIDENT GUILLORY ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GOBERT, SECONDED BY MR. MARTIN, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE PRESIDENT TO RENEW AN AGREEMENT FOR LEGAL SERVICES WITH THE CALCASIEU PARISH DISTRICT ATTORNEY’S OFFICE FOR A ONE-YEAR PERIOD COMMENCING OCTOBER 1, 2020.
SYSTEMS SURVEY & COMPLIANCE QUESTIONNAIRE
Mr. Melton stated that the completed Systems Survey and Compliance Questionnaire is required by the Legislative Auditors and must be presented to and adopted by the Board of Directors (governing body) annually as part of the financial and compliance audit. VICE PRESIDENT GUILLORY ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. MARTIN, SECONDED BY MR. DALGLEISH, AND CARRIED UNANIMOUSLY TO ADOPT A RESOLUTION TO APPROVE THE COMPLETED “SYSTEMS SURVEY & COMPLIANCE QUESTIONNAIRE” & SUBMIT IT TO STULB & ASSOCIATES FOR USE IN ITS ANNUAL AUDIT OF THE FINANCIAL STATEMENTS OF CIAA AS OF JUNE 30, 2020.
SERVICE AGREEMENT – DBT TRANSPORTATION SERVICES
Mr. Melton stated that the localizer, glideslope and outer markers comprise the Instrument Landing System along with the non-directional beacon and Automated Weather Observation System. Mr. Melton stated that the Navaids are important systems that must be maintained by the airport. VICE PRESIDENT GUILLORY ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THAT THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GOBERT, SECONDED BY MR. DALGLEISH, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR TO ENTER INTO A FIVE YEAR MAINTENANCE SERVICE CONTRACT WITH DBT TRANSPORTATION SERVICES FOR SERVICES FOR THE LOCALIZER, GLIDESLOPE, OUTER MARKER, NON-DIRECTIONAL BEACON, AND AUTOMATED WEATHER OBSERVATION SYSTEM WITH THREE DISPLAYS.
REHABILITATE TAXIWAY GOLF AND APRON PAVEMENT – PHASE 1
Mr. Melton stated that the low bidder was determined to be unresponsive due to a technicality and the second low bidder was over budget. VICE PRESIDENT GUILLORY ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GOBERT, SECONDED BY MR. MARTIN, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR TO REJECT THE BIDS FOR THE PROJECT TO REHABILIATATE TAXIWAY GOLF AND APRON PAVEMENT – PHASE 1 AND TO AUTHORIZE THE EXECUTIVE DIRECTOR TO RE-ADVERTISE, TO OPEN BIDS, AND TO AWARD A CONTRACT FOR THE PROJECT TO REHABILITATE TAXIWAY GOLF AND APRON PAVEMENT – PHASE 1.
BUILDING 3001 INSULATION REPLACEMENT
Mr. Melton stated that the insulation repairs is a request from Northrop Grumman. VICE PRESIDENT GUILLORY ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. DALGLEISH, SECONDED BY MR. MARTIN, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR TO PREPARE PLANS AND SPECIFICATIONS FOR, ADVERTISE FOR, OPEN BIDS AND AWARD A CONTRACT FOR BUILDING 3001 INSULATION REPLACMENT.
PERIMETER ROAD REPAIRS AND SHOULDER UPGRADES
Mr. Melton stated that there is a lot of washout in several places and a human body could get in that area. Mr. Melton stated this is a security issue. VICE PRESIDENT GUILLORY ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. DALGLEISH, SECONDED BY MR. MARTIN, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR TO PREPARE PLANS AND SPECIFICATIONS FOR, SOLICIT FOR, OPEN BIDS AND AWARD A CONTRACT FOR PERIMETER ROAD REPAIRS AND SHOULDER UPGRADES.
MINUTE APPROVAL
VICE PRESIDENT GUILLORY ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. DALGLEISH, SECONDED BY MR. GOBERT, AND CARRIED UNANIMOUSLY TO APPROVE THE MINUTES OF THE JULY 16, 2020 REGULAR MEETING.
ADJOURNMENT
VICE PRESIDENT GUILLORY ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. DALGLEISH, SECONDED BY MR. MARTIN, AND CARRIED UNANIMOUSLY TO ADJOURN THE MEETING. With no further business to come before the Commissioners, Vice President Guillory declared the meeting adjourned at 12:42 p.m.