MINUTES OF THE
BOARD OF COMMISSIONERS
REGULAR MEETING
Thursday, November 19, 2020
12:00 Noon
CIAA Board Room/ 3650 Sen. J. Bennett Johnston Avenue/Lake Charles, LA 70615
ATTENDANCE Commissioners Present:
Mrs. Denise Rau, President
Mr. Rico Guillory, Sr., Vice President
Mr. Charles K. Dalgleish, Secretary/Treasurer
Mr. James G. Gobert, Commissioner
Mr. Bill Hankins, Commissioner
Mr. Andrew D. Hankins, Commissioner
Mr. Tad Martin, Commissioner
Others Present:
Mr. Kevin Melton, Executive Director
Mr. Gerald Theunissen, Consultant
Ms. Loretta Hanks, Director of Finance
Ms. Andrea LaFleur, Director of Executive & Airport Affairs
Mr. John McMullen, Director of Maintenance
Ms. Paulette Moss, Admin Specialist/Recording Secretary
Mr. Mitch O’Neal, Director of Operations
Mr. Josh Arnold, Centerra
Mr. Brett Downer, O’Carroll Group
Mr. Nathan Leverenz, Sedgwick
Mr. Joe Bonita, Cidadel Completions, LLC
Mr. Dennis Markwood, Louisiana Millwork
Mr. Brian Lakanen
CALL TO ORDER
President Rau called the meeting to order at 12:00 noon. Following the Pledge of Allegiance, roll was called and a quorum was established as indicated above.
PROPOSED AGENDA
President Rau requested additions, deletions, and amendments to the proposed agenda and Mr. Melton announced the same; i.e. AMEND Item #11 – Discuss and take appropriate action to authorize the Executive Director to prepare plans and specifications for, open bids and award a contract for Hangar “E” Exhaust Fan System Rebuild. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. DALGLEISH, SECONDED BY MR. MARTIN AND CARRIED UNANIMOUSLY TO APPROVE THE PROPOSED AGENDA AS AMENDED.
ANNOUNCEMENTS/REPORTS
Mr. Leverenz reported they are working on agreed scopes and agreed pricing for the repairs under the STAR Policy.
Mr. McMullen gave a brief summary of the ongoing hurricane repairs.
Ms. Hanks reported that Chennault initially received a five million dollar check from the insurance company and that Chennault has spent $3,397,000.00 and she is anticipating another five million within the next 3 months.
Mr. Melton reported that Secretary Pierson and Shawn Welcome came to visit Chennault International Airport.
Mr. Theunissen reported that the Bond Commission met and approved the lines of credit for the Air Cargo Building.
Mr. Melton reported that the designs are done for the Air Cargo Facility and advertisement will move forward once funds are in place.
ORGANIZATIONAL CHART
Mr. Melton stated that the changes to the organizational chart are position title changes. Mr. Melton stated that the Director of Maintenance changes to Director of Facilities and Maintenance. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GOBERT, SECONDED BY MR. GUILLORY, AND CARRIED UNANIMOUSLY TO ADOPT THE REVISIONS TO THE CIAA ORGANIZATIONAL CHART.
PERSONNEL & ADMINISTRATION POLICY MANUAL
Mr. Melton stated that the Personnel & Administration Policy manual has been revised. However, during times of Federal/State/Local disasters and/or emergency declarations, Directors can accumulate compensatory time during the designated start and end dates of the emergency as declared by the CIAA Board of Commissioners. Compensatory balances accrued during the Board of Commissioner specified emergency declaration period that exceed 60 hours may be paid out or carried over as requested by the employee. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. DALGLEISH, SECONDED BY MR. GUILLORY, AND CARRIED UNANIMOUSLY TO ADOPT THE REVISIONS AND ADDITIONS TO THE PERSONNEL & ADMINISTRATION POLICY MANUAL.
DIRECTORS SALARY
Mr. Melton stated that a pay adjustment for the five Directors was requested to the Administration/Personnel/Insurance Committee, which was approved to bring to the full board. This adjustment acknowledges the significant level of effort and visible improvements across all aspects of the airport operations, response efforts related to hurricanes Laura and Delta, and aligns pay with other like positions across the region. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY GOBERT, SECONDED BY MR. DALGLEISH, AND CARRIED UNANIMOUSLY TO APPROVE THE SALARY ADJUSTMENTS FOR THE FIVE DIRECTORS AND TO CONDUCT A SALARY SURVEY FOR THE DIRECTOR POSITIONS.
FISCAL AGENT
Mr. Melton stated that the current Fiscal Agent Agreement expires February 2020. Mr. Melton stated that we publish in the American Press the Request for Proposals for Fiscal Agent. Mr. Melton stated that the term for the fiscal agent is for a two (2) period with an option to extend for an additional two years if both parties are in agreement. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. B. HANKINS, SECONDED BY MR. B. HANKINS, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR TO PREPARE A FISCAL AGENT SERVICES REQUEST FOR PROPOSALS (RFP) AND TO ADVERTISE RFP IN THE OFFICIAL JOURNAL.
HANGAR “D” MECHANICAL REPAIRS
Mr. Melton stated that the mechanical repairs are needed due to damage from the hurricane. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. B. HANKINS, SECONDED BY MR. DALGLEISH, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR TO PREPARE PLANS AND SPECIFICATIONS FOR, OPEN BIDS AND AWARD A CONTRACT FOR HANGAR “D” MECHANICAL REPAIRS.
HANGAR “E” EXHAUST FAN SYSTEM REBUILD
Mr. Melton stated that the exhaust fan was damaged by Hurricane Laura. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GUILLORY, SECONDED BY MR. GOBERT, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR TO PREPARE PLANS AND SPECIFICATIONS FOR, OPEN BIDS AND AWARD A CONTRACT FOR HANGAR “E” EXHAUST FAN SYSTEM REBUILD .
BUILDING 3101 ROOF AND MECHANICAL REPAIRS
Mr. Melton stated that the repairs are needed due to damage from the hurricane. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. B. HANKINS, SECONDED BY MR. GOBERT, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR TO PREPARE PLANS AND SPECIFICATIONS FOR, OPEN BIDS AND AWARD A CONTRACT FOR BUILDING 3101 ROOF AND MECHANICAL REPAIRS.
BUILDING 3104 ROOF REPLACEMENT AND MECHANICAL REPAIRS
Mr. Melton stated that the roof and mechanical equipment was damaged by Hurricane Laura. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. MARTIN, SECONDED BY MR. DALGLEISH, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR TO PREPARE PLANS AND SPECIFICATIONS FOR, OPEN BIDS AND AWARD A CONTRACT FOR BUILDING 3104 ROOF REPLACEMENT AND MACHANICAL REPAIRS.
HANGAR “G” ROOF AND HANGAR DOOR REPLACEMENT
Mr. Melton stated that the roof and doors were damaged due to Hurricane Laura. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. A. HANKINS, SECONDED BY MR. GUILLORY, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR TO PREPARE PLANS AND SPECIFICATIONS FOR, OPEN BIDS AND AWARD A CONTRACT FOR HANGAR “G” ROOF AND HANGAR DOOR REPLACEMENT.
AIR TRAFFIC CONTROL TOWER HURRICANE REPAIRS
Mr. Melton stated that the Air Traffic Control Tower was damaged due to Hurricane Laura. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GOBERT, SECONDED BY MR. DALGLEISH, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR TO PREPARE PLANS AND SPECIFICATIONS FOR, OPEN BIDS AND AWARD A CONTRACT FOR THE AIR TRAFFIC CONTROL TOWER HURRICANE REPAIRS.
CHENNAULT MAINTENANCE STORAGE BUILDING – HURRICANE REPAIRS
Mr. Melton stated that the damage was caused from the hurricanes. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GOBERT, SECONDED BY MR. GUILLORY, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR TO PREPARE PLANS AND SPECIFICATIONS FOR, ADVERTISE FOR, OPEN BIDS AND AWARD A CONTRACT FOR CHENNAULT INTERNATIONAL AIRPORT AUTHORITY MAINTENANCE STORAGE BUILDING HURRICANE REPAIRS.
AMEND MOTION – FIREWATER PUMPHOUSE #1 – RECONSTRUCTION, MECHANICAL AND ELECTRICAL COMPONENTS
Mr. Melton stated that this is a safety issue. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GUILLORY, SECONDED BY MR. MARTIN, AND CARRIED UNANIMOUSLY TO AMEND THE MOTION REQUIRING ADVERTISEMENT FOR FIREWATER PUMPHOUSE #1 RECONSTRUCTION, MECHANICAL AND ELECTRICAL COMPONENTS FROM OCTOBER 15, 2020 TO AUTHORIZE THE EXECUTIVE DIRECTOR TO PREPARE PLANS AND SPECIFICATIONS FOR, SOLICIT FOR AND AWARD A CONTRACT FOR FIREWATER PUMPHOUSE #1 RECONSTRUCTION, MECHANICAL AND ELECTRICAL COMPONENTS DUE TO THE URGENT NEED FOR FIRE PROTECTION AS DECLARED IN THE DECLARATION OF EMERGENCY.
EXECUTIVE DIRECTOR’S AUTHORIZATION – FEMA & INSURANCE
Mr. Melton stated that the adoption of this Resolution will designate him as the authorized signature on all the documents required by FEMA or the insurance carriers. Mr. Melton stated that anything out of the ordinary will be brought to the board. Mr. Melton stated he would send the insurance policy to Mr. Bob Kleinschmidt for review. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. MARTIN, SECONDED BY MR. DALGLEISH, AND CARRIED UNANIMOUSLY TO ADOPT A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE ALL DOCUMENTS AS REQUIRED BY THE FEDERAL EMERGENCY MANAGEMENT AGENCY OR CHENNAULT INTERNATIONAL AIRPORT AUTHORITY INSURANCE CARRIERS.
EXECUTIVE SESSION
Mr. Melton stated he did not think executive session was needed. PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GOBERT, SECONDED BY MR. MARTIN, AND CARRIED UNANIMOUSLY TO DELETE EXECUTIVE SESSION FROM THE AGENDA.
MINUTE APPROVAL
PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. A. HANKINS, SECONDED BY MR. GUILLORY, AND CARRIED UNANIMOUSLY TO APPROVE THE MINUTES OF THE OCTOBER 15, 2020 REGULAR MEETING.
ADJOURNMENT
PRESIDENT RAU ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. DALGLEISH, SECONDED BY MR. GUILLORY, AND CARRIED UNANIMOUSLY TO ADJOURN THE MEETING. With no further business to come before the Commissioners, President Rau declared the meeting adjourned at 12:42 p.m.