/, Minutes/April 20, 2016 – Regular Board Meeting Minutes

MINUTES OF THE
BOARD OF COMMISSIONERS
REGULAR MEETING
Wednesday, April 20, 2016
5:30 p.m.
CIAA Board Room/ 3650 Sen. J. Bennett Johnston Avenue/Lake Charles, LA 70615

ATTENDANCE

Commissioners Present:
Mr. Kenneth W. Nabours, President
Mr. Charles K. Dalgleish, Vice President
Ms. Jane Dufrene, Secretary/Treasurer
Mr. James G. Gobert, Commissioner
Mr. Bill Hankins, Commissioner
Mr. Jonald J. Walker, III, Commissioner

Commissioners Absents:
Mr. Andrew D. Hankins, Commissioner

Others Present:
Mr. Randy Robb, Executive Director
Mr. Gerald Theunissen, Consultant
Mr. Bob Kleinschmidt, Legal Counsel
Ms. Loretta Hanks, Director of Finance
Mr. Madwight Gallien, Director of Operations
Mr. Wallace M. Nelson, Director of Maintenance
Ms. Andrea Pelloquin, Executive/Recording Secretary
Mr. Josh Arnold, Centerra
Ms. Jeannie Weise, Senator Vitter’s Office
Mr. Michael Flatt, Northrop Grumman

CALL TO ORDER
President Nabours called the meeting to order at 5:30 p.m. Following the Pledge of
Allegiance, roll was called and a quorum was established as indicated above.

PROPOSED AGENDA
President Nabours requested additions, deletions, and amendments to the proposed agenda
and Mr. Robb announced the same; i.e. ADD: Item #12(A) – Discuss and take appropriate
action to adopt a Resolution authorizing the Executive Director to accept a grant offer from
the Federal Aviation Administration for the project to Rehabilitate Taxiway “A” – Phase IIIA,
for its eventual use as an Alternate Runway 15R-33L, and to sign all applications, forms
grant agreements, assurances, reports and reimbursement requests associated with the grant.
Item #12(B) – Discuss and take appropriate action to adopt a Resolution authorizing the
Executive Director to accept a grant offer from the Louisiana Department of Transportation
and Development for the project to Rehabilitate Taxiway “A” – Phase III-A, and to sign all
applications, forms, grant agreements, assurances, reports, and reimbursement requests
associated with the grant. PRESIDENT NABOURS ASKED IF THERE WAS ANY
INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT
FROM THE PUBLIC. MOTION WAS MADE BY MS. DUFRENE, SECONDED BY
MR. DALGLEISH, AND CARRIED UNANIMOUSLY TO APPROVE THE
PROPOSED AGENDA AS AMENDED.

ANNOUNCEMENTS/REPORTS
Mr. Robb reported that the Chennault Disadvantaged Business Enterprise (DBE) goal of
16% has been approved by the FAA for fiscal years 2016 – 2018 for the proposed AIP
projects, Runway 15/33 Rehabilitation and Airport Perimeter Road. Mr. Robb reported that
the Operations Department coordinated FAR Part 139 Wildlife Training with
LOOMACRES. Mr. Robb reported that the current projects are on schedule. Mr. Robb
reported that the Chennault senior staff, Jonathan Farmer, KSA, and Danielle Gaylor,
DOTD, made a successful face to face visit with the FAA in Fort Worth. Mr. Robb reported
that he attended the MRO Americas in Dallas to support the State, AAR and Northrop
Grumman. Mr. Robb reported that we have a company interested in lease approximately 50
acres (Site 5) for a laydown facility. Mr. Robb reported that he and Mr. Theunissen
represented Chennault at the Economic Development Summit in Baton Rouge and the event
was sponsored by Entergy.

Mr. Theunissen reported that at the Economic Development Summit Mr. Robb and
Chennault was mentioned on several occasions so it is beneficial to attend all the different
events. Mr. Theunissen reported that the regular session for the State is ongoing, which is a
non-fiscal session. Mr. Theunissen reported that Governor is working on another special
session immediately following the regular session.

MINUTE APPROVAL
PRESIDENT NABOURS ASKED IF THERE WAS ANY INPUT FROM THE
PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC.
MOTION WAS MADE BY MR. GOBERT, SECONDED BY MR. B. HANKINS, AND
CARRIED UNANIMOUSLY TO APPROVE THE MINUTES OF THE MARCH 16,
2016 REGULAR MEETING.

BYLAWS
Mr. Robb stated that the proposed changes are to change the Regular Board Meeting time
from 5:30 p.m. on the third Wednesday of the month to 5:00 p.m. on the third Wednesday of
the month beginning July 2016 and to include email as a method of disbursement of the
Regular Board Meeting Agendas. PRESIDENT NABOURS ASKED IF THERE WAS
ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO
INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. WALKER,
SECONDED BY MR. B. HANKINS, AND CARRIED UNANIMOUSLY TO AMEND
ARTICLE VI, SECTION 1 AND SECTION 3 OF THE BYLAWS.

FAA GRANT – RUNWAY 15/33 REHABILITATION
Mr. Robb stated that the Resolution will authorize the Executive Director to accept the grant,
submit, reports, and sign reimbursement requests for the Runway 15/33 Rehabilitation.
PRESIDENT NABOURS ASKED IF THERE WAS ANY INPUT FROM THE
PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC.
MOTION WAS MADE BY MR. DALGLEISH, SECONDED BY MS. DUFRENE,
AND CARRIED UNANIMOUSLY TO ADOPT A RESOLUTION AUTHORIZING
THE EXECUTIVE DIRECTOR TO ACCEPT A GRANT OFFER FROM THE
FEDERAL AVIATION ADMINISTRATION FOR THE RUNWAY 15/33
REHABILITATION, AND TO SIGN ALL APPLICATIONS, FORMS, GRANT
AGREEMENTS, ASSURANCES, REPORTS AND REIMBURSEMENT REQUESTS
ASSOCIATED WITH THE GRANT.

DOTD GRANT – RUNWAY 15/33 REHABILITATION – PHASE 2
Mr. Robb stated that the Resolution will authorize the Executive Director to accept the grant,
submit reports, and sign reimbursement requests for the Runway 15/33 Rehabilitation –
Phase 2. PRESIDENT NABOURS ASKED IF THERE WAS ANY INPUT FROM THE
PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC.
MOTION WAS MADE BY MS. DUFRENE, SECONDED BY MR. B. HANKINS,
AND CARRIED UNANIMOUSLY TO ADOPT A RESOLUTION AUTHORIZING
THE EXECUTIVE DIRECTOR TO ACCEPT A GRANT OFFER FROM THE
LOUISIANA DEPARTMENT OF TRANSPORTATION AND DEVELOPMENT FOR
THE RUNWAY 15/33 REHABILITATION – PHASE 2, AND TO SIGN ALL
APPLICATIONS, FORMS, GRANT AGREEMENTS, ASSURANCES, REPORTS
AND REIMBURSEMENT REQUESTS ASSOCIATED WITH THE GRANT.

RUNWAY 15/33 REHABILITATION
Mr. Robb stated that the pavement evaluation of the runway recommends joint sealant
removal and replacement, full depth removal and replacement of distressed, isolated
concrete panels on Runway 15/33 and reconstruction of the north 850’ x 150’ of Runway
15/33. Mr. Robb stated that the project is expected to be funded by the FAA and DOTD.
Mr. Robb also stated that depending on available funding, the project may have to be
completed in multiple phases. Mr. Robb stated that the project will be bid with the north
850’ x 150; of Runway 15/33 as the base bid with the remaining work as an alternate at the
recommendation of the FAA. PRESIDENT NABOURS ASKED IF THERE WAS ANY
INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT
FROM THE PUBLIC. MOTION WAS MADE BY MR. DALGLEISH, SECONDED
BY MR. GOBERT, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE
EXECUTIVE DIRECTOR TO PREPARE PLANS AND SPECIFICATIONS FOR,
ADVERTISE FOR AND OPEN BIDS FOR THE RUNWAY 15/33
REHABILITATION, INCLUDING FULL RECONSTRUCTION OF THE NORTH
850’ X 150’ OF RUNWAY 15/33, REMOVE AND REPLACE EXISTING JOINT
SEALANT MATERIALS, AND FULL DEPTH REMOVAL AND REPLACEMENT
OF DISTRESSED, ISOLATED CONCRETE PANELS ON RUNWAY 15/33.

RUNWAY RESTRIPING PROJECT
Mr. Robb stated that the purpose of runway restriping project is to insure FAA compliance.
PRESIDENT NABOURS ASKED IF THERE WAS ANY INPUT FROM THE
PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC.
MOTION WAS MADE BY MS. DUFRENE, SECONDED BY MR. A. HANKINS,
AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR
TO PREPARE PLANS AND SPECIFICATIONS FOR AND TO SOLICIT FOR AND
AWARD A CONTRACT TO THE LOW BIDDER FOR THE RUNWAY
RESTRIPING PROJECT.

SURPLUS VEHICLES – RE-ADVERTISEMENT
Mr. Robb stated that the staff is recommending re-advertising the two surplus vehicles
without a minimum bid due to not receiving a bid for these two vehicles. PRESIDENT
NABOURS ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE
RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS
MADE BY MS. DUFRENE, SECONDED BY MR. GOBERT, AND CARRIED
UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR TO READVERTISE,
OPEN BIDS, AND AWARD CONTRACT(S) TO SELL THE TWO
SURPLUS VEHICLES TO THE HIGH BIDDER(S) OR TO NEGOTIATE A SALE IF
BID(S) ARE DETERMINED TO BE UNREASONABLY LOW.

FAA GRANT – REHABILITATE TAXIWAY “A” – PHASE III-A
Mr. Robb stated that the Resolution will authorize the Executive Director to accept the grant,
submit, reports, and sign reimbursement requests for the project to Rehabilitate Taxiway “A”
– Phase III-A. PRESIDENT NABOURS ASKED IF THERE WAS ANY INPUT FROM
THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE
PUBLIC. MOTION WAS MADE BY MR. B. HANKINS, SECONDED BY MS.
DUFRENE, AND CARRIED UNANIMOUSLY TO ADOPT A RESOLUTION
AUTHORIZING THE EXECUTIVE DIRECTOR TO ACCEPT A GRANT OFFER
FROM THE FEDERAL AVIATION ADMINISTRATION FOR THE PROJECT TO
REHABILITATE TAXIWAY “A” – PHASE III-A, FOR ITS EVENTUAL USE AS
AN ALTERNATE RUNWAY 15R-33L, AND TO SIGN ALL APPLICATIONS,
FORMS, GRANT AGREEMENTS, ASSURANCES, REPORTS AND
REIMBURSEMENT REQUESTS ASSOCIATED WITH THE GRANT.

DOTD GRANT – REHABILITATE TAXIWAY “A” – PHASE III-A
Mr. Robb stated that the Resolution will authorize the Executive Director to accept the grant,
submit reports, and sign reimbursement requests for the project to Rehabilitate Taxiway “A”
– Phase III-A. PRESIDENT NABOURS ASKED IF THERE WAS ANY INPUT FROM
THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE
PUBLIC. MOTION WAS MADE BY MR. GOBERT, SECONDED BY MR. B.
HANKINS, AND CARRIED UNANIMOUSLY TO ADOPT A RESOLUTION
AUTHORIZING THE EXECUTIVE DIRECTOR TO ACCEPT A GRANT OFFER
FROM THE LOUISIANA DEPARTMENT OF TRANSPORTATION AND
DEVELOPMENT FOR PROJECT TO REHABILITATE TAXIWAY “A” – PHASE
III-A, AND TO SIGN ALL APPLICATIONS, FORMS, GRANT AGREEMENTS,
ASSURANCES, REPORTS AND REIMBURSEMENT REQUESTS ASSOCIATED
WITH THE GRANT.

ADJOURNMENT
PRESIDENT NABOURS ASKED IF THERE WAS ANY INPUT FROM THE
PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC.
MOTION WAS MADE BY MR. DALGLEISH, SECONDED BY MS. DUFRENE,
AND CARRIED UNANIMOUSLY TO ADJOURN THE MEETING. With no further
business to come before the Commissioners, President Nabours declared the meeting
adjourned at 6:17 p.m.

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2018-10-18T17:25:15+00:00