MINUTES OF THE
BOARD OF COMMISSIONERS
REGULAR MEETING
Thursday, February 21, 2019
5:00 p.m.
CIAA Board Room/ 3650 Sen. J. Bennett Johnston Avenue/Lake Charles, LA 70615
ATTENDANCE
Commissioners Present:
Mr. Andrew D. Hankins, President
Mrs. Denise Rau, Vice President
Mr. Rico Guillory, Sr., Secretary/Treasurer
Mr. Charles K. Dalgleish, Commissioner
Mr. James G. Gobert, Commissioner
Mr. Bill Hankins, Commissioner
Mr. Tad Martin, Commissioner
Others Present:
Mr. Kevin Melton, Executive Director
Mr. Gerald Theunissen, Consultant
Mr. Robert Kleinschmidt, Legal Counsel
Ms. Loretta Hanks, Director of Finance
Mr. John McMullen, Director of Maintenance
Ms. Andrea LaFleur, Director of Executive & Airport Affairs
Mr. Mitch O’Neal, Director of Operations
Ms. Haley Maynor, Administrative Clerk
Mr. Waylon Thomas, CIAA
Mr. Brad Kutchins, Kutchins & Groh
Mr. Jonathan Farmer, KSA
Mr. Jay Lucas, Cushman & Wakefield
Mr. Gary Collett, Cushman & Wakefield
Mr. Lee Bruney, Port Aggregates
Mr. Joel Davidson, NAI Latter & Blum
Mr. Michael Flatt, Northrop Grumman
Mr. Josh Arnold, Centerra Group
Mr. Brett Downer, O’Carroll Group
Ms. Emily Fontenot, O’Carroll Group
Mr. Tyson Grenzebach, Landlocked Aviation Services
CALL TO ORDER
President A. Hankins called the meeting to order at 5:00 p.m. Following the Pledge of Allegiance, roll was called and a quorum was established as indicated above.
PROPOSED AGENDA
President A. Hankins requested additions, deletions, and amendments to the proposed agenda and Mr. Melton announced that there were none to report.
ANNOUNCEMENTS/REPORTS
Mr. Melton introduced Waylon Thomas who is in the Maintenance Department. Mr. Melton reported that he would be attending the Louisiana First Conference in Baton Rouge on February 21, 2019. Mr. Melton reported that he and Mr. Theunissen attended various meetings and events during Washington Mardi Gras, such as Cheniere Reception, Committee of 100 Breakfast, U.S. Chamber of Commerce Event, Louisiana Alive Reception, and State of LA Economic Development Luncheon with Secretary of Treasury, Governor, and Congressional Members.
Mr. Theunissen reported that the upcoming session will be to discuss fiscal items.
Mr. Downer gave a brief summary of the public relations ongoing efforts.
Mr. Collett gave a summary of the marketing of Chennault Park activities.
Mr. Lucas gave a summary about the different meetings they had pertaining to the Chennault MasterPlan and air cargo capabilities at Chennault.
PERSONNEL & ADMINISTRATION POLICY MANUAL
Mr. Melton stated that the Personnel & Administration Policy manual has been completely revised to remove the part-time section, and revised the tuition reimbursement program to a tuition assistance program, and to update other policies within the manual. PRESIDENT A. HANKINS ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. B. HANKINS, SECONDED BY MR. MARTIN, AND CARRIED UNANIMOUSLY TO ADOPT THE NEW PERSONNEL & ADMINISTRATION POLICY MANUAL.
BYLAWS
Mr. Melton stated that due to the Regular Meeting date and time change, the Bylaws need to be updated reflecting the Regular Board Meetings will be held on the third Thursday of the month at 12:00 noon. PRESIDENT A. HANKINS ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GOBERT, SECONDED BY MRS. RAU AND CARRIED UNANIMOUSLY TO AMEND ARTICLE VI, SECTION 1 OF THE BYLAWS.
PLANNING SERVICES – ON-CALL SERVICES
Mr. Melton stated that Kutchins & Groh, LLC was the top ranked firm and recommends entering into a Professional Services Contract for the Planning and On-Call Services. PRESIDENT A. HANKINS ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THAT THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GOBERT, SECONDED BY MRS. RAU, AND CARRIED UNANIMOUSLY TO ADOPT A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND SIGN A PROFESSIONAL SERVICES AGREEMENT WITH KUTCHINS & GROH, LLC FOR ENGINEERING SERVICES FOR A THREE YEAR PERIOD FOR THE AIRPORT ON-CALL SERVICES PROPOSED TO BE PARTIALLY FUNDED BY THE FEDERAL AVIATION ADMINISTRATION.
ENGINEERING CONSULTANT SERVICES
Mr. Melton stated that KSA, Inc. was the top ranked firm and recommends entering into a Professional Services Contract for the Engineering Consultant Services. PRESIDENT A. HANKINS ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THAT THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GUILLORY, SECONDED BY MR. B. HANKINS AND CARRIED UNANIMOUSLY TO ADOPT A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND SIGN A PROFESSIONAL SERVICES CONTRACT WITH KSA, INC. FOR ENGINEERING CONSULTANT SERVICES FOR A THREE YEAR PERIOD FOR THE AIRPORT IMPROVEMENT PROJECTS PROPOSED TO BE PARTIALLY FUNDED BY THE FEDERAL AVIATION ADMINISTRATION.
PAVEMENT CONDITION NUMBER ASSESSMENT
KSA ALLIANCE, INC. – TASK ORDER
Mr. Melton stated that the task order scope of work is to prepare a Pavement Condition (PCN) Assessment for the airfield pavements. PRESIDENT A. HANKINS ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. DALGLEISH, SECONDED BY MR. GOBERT, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR TO ENTER INTO A TASK ORDER WITH KSA ALLIANCE, INC. TO PREPARE A PAVEMENT CONDITION NUMBER ASSESSMENT FOR THE AIRPORT.
LUKE’S RV SALES & SERVICES – LEASE
Mr. Melton stated that the lease will expire on March 31, 2019. Mr. Melton stated that the National Guard is reviewing the lease and will be adding verbiage to allow architects and engineers access to the property for the preparation of plans and specifications for the Readiness Center. PRESIDENT A. HANKINS ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GOBERT, SECONDED BY MR. MARTIN AND CARRIED UNANIMOUSLY TO ADOPT A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO ENTER INTO A LEASE AGREEMENT BETWEEN CHENNAULT INTERNATIONAL AIRPORT AUTHORITY AND LUKE’S RV SALES & SERVICE, CONTINGENT ON APPROVAL FROM THE NATIONAL GUARD.
AWOS-3 P/T SYSTEM UPGRADE EQUIPMENT &
INSTALLATION
Mr. Melton stated that the upgrade will provide pilots and airport personnel with digital information and allow for faster transmission of this data. Mr. Melton stated that it will replace the current analog equipment, which is no longer supported and the equipment will be funded by LA DOTD. PRESIDENT A. HANKINS ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. B. HANKINS, SECONDED BY MR. MARTIN, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR TO PREPARE SPECIFICATIONS, ADVERTISE, AND OPEN BIDS FOR THE AWOS-E P/T SYSTEM UPGRADE EQUIPMENT AND INSTALLATION.
MINUTE APPROVAL
PRESIDENT A. HANKINS ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MRS. RAU, SECONDED BY MR. GOBERT, AND CARRIED UNANIMOUSLY TO APPROVE THE MINUTES OF THE JANUARY 17, 2019 REGULAR MEETING.
ADJOURNMENT
PRESIDENT A. HANKINS ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. DALGLEISH, SECONDED BY MR. GOBERT, AND CARRIED UNANIMOUSLY TO ADJOURN THE MEETING. With no further business to come before the Commissioners, President A. Hankins declared the meeting adjourned at 5:59 p.m.