/, Minutes/January 17, 2018 – Regular Board Meeting Minutes

MINUTES OF THE
BOARD OF COMMISSIONERS
REGULAR MEETING
Wednesday, January 17, 2018
5:00 p.m.
CIAA Board Room/ 3650 Sen. J. Bennett Johnston Avenue/Lake Charles, LA 70615

ATTENDANCE

Commissioners Present:
Mr. Charles K. Dalgleish, President
Mr. Andrew D. Hankins, Vice President
Mrs. Denise Rau, Secretary/Treasurer
Mr. James G. Gobert, Commissioner
Mr. Rico Guillory, Sr., Commissioner
Mr. Bill Hankins, Commissioner
Mr. Kenneth W. Nabours, Commissioner

Others Present:
Mr. Randy Robb, Executive Director
Mr. Bob Kleinschmidt, Legal Council
Ms. Loretta Hanks, Director of Finance
Mr. Madwight Gallien, Director of Operations
Mr. John McMullen, Director of Maintenance
Ms. Andrea LaFleur, Executive Assistant/Recording Secretary
Mr. John Bradford
Mr. Kristi Carter, Stulb & Associates
Mr. Louis Todd, Todd & Associates

CALL TO ORDER
President Dalgleish called the meeting to order at 5:00 p.m. Following the Pledge of
Allegiance, roll was called and a quorum was established as indicated above.

PROPOSED AGENDA
President Dalgleish requested additions, deletions, and amendments to the proposed agenda
and Mr. Robb announced the same; i.e. ADD: Item #6 (A) – Receive and take appropriate
action to approve the Annual Audit Report for Fiscal Year Ending June 30, 2017 as
presented by Stulb & Associates. PRESIDENT DALGLEISH ASKED IF THERE WAS
ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO
INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. A. HANKINS,
SECONDED BY MR. GOBERT, AND CARRIED UNANIMOUSLY TO APPROVE
THE PROPOSED AGENDA AS AMENDED.

ANNOUNCEMENTS/REPORTS
Mr. Robb reported that the staff participated in a conference call January 9, 2018, with Kim
Harris of Federal Aviation Administration and Danielle Gaylor of State DOTD to discuss
objects to be removed affecting Alternate Runway 16/34 Runway Object Free Area on 16
Approach end. Mr. Robb reported that the freezing temperatures have caused a host of
issues on the airport. Mr. Robb reported that one bay of LED lighting has been completed in
Hangar “A” and Northrop Grumman is greatly impressed with the difference between the
new lighting and the old. Mr. Robb reported that he met with Attorneys for all parties
concerned with the Mallard Cove Relocation to finalize the CEA and the Escrow
Agreement. Mr. Robb reported that he spoke with the site manager for a prospective tenant
and they have a tentative site visit set up for January 31 – February 1, 2018.

MINUTE APPROVAL
PRESIDENT DALGLEISH ASKED IF THERE WAS ANY INPUT FROM THE
PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC.
MOTION WAS MADE BY MR. NABOURS, SECONDED BY MR. A. HANKINS,
AND CARRIED UNANIMOUSLY TO APPROVE THE MINUTES OF THE
DECEMBER 20, 2017 REGULAR MEETING.

ANNUAL AUDIT REPORT
Ms. Carter reported that the audit report is an unmodified opinion of financial statements for
year ending June 30, 2017 and complied with auditing standards. Ms. Carter reported that
there were no findings or questioned costs for the audit for the fiscal year ending June 30,
2017. Ms. Carter reported that this is the first year that an Independent Accountant’s Report
on Applying Agreed-Upon Procedures has to be completed. Ms. Carter reported that
Chennault follows all the required procedures but Chennault does not have written policies
and procedures and the State is mandating written policies and procedures. Ms. Carter
reported that her firm will assist Chennault in writing the policies and procedures.
PRESIDENT DALGLEISH ASKED IF THERE WAS ANY INPUT FROM THE
PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC.
MOTION WAS MADE BY MR. GUILLORY, SECONDED BY MR. GOBERT, AND
CARRIED UNANIMOUSLY TO APPROVE THE ANNUAL AUDIT REPORT FOR
FISCAL YEAR ENDING JUNE 30, 2017 AS PRESENTED BY STULB &
ASSOCIATES.

INSURANCE POLICIES
Mr. Robb stated that the Request for Proposals insurance policies will be received on
February 12, 2018. PRESIDENT DALGLEISH ASKED IF THERE WAS ANY
INPUT FROM THE PUBLIC. LET THE RECORD SHOW THAT THERE IS NO
INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GOBERT,
SECONDED BY MRS. RAU AND CARRIED UNANIMOUSLY TO APPOINT TODD
& ASSOCIATES AS THE AGENT OF RECORD AND TO ADVERTISE FOR THE
PURCHASE OF INSURANCE POLICIES FOR GENERAL LIABILITY, PUBLIC
OFFICIALS LIABILITY, AUTOMOBILE, PROPERTY, AND WORKERS’
COMPENSATION COVERAGES FOR THE YEAR COMMENCING MARCH 1,
2018.

HEALTH INSURANCE COVERAGE
Mr. Robb stated that the anticipated premium will decrease by 5.6%. Mr. Robb stated that
this is the top benefit that is offered to the employees. Mr. Robb also stated that he requests
to maintain the current employer and employee contribution ratio. PRESIDENT
DALGLEISH ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET
THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION
WAS MADE BY MR. B. HANKINS, SECONDED BY MRS. RAU, AND CARRIED
UNANIMOUSLY TO AUTHORIZE THE RENEWAL OF THE EMPLOYEE
GROUP HEALTH INSURANCE AT THE CURRENT COVERAGES FOR THE
YEAR COMMENCING MARCH 1, 2018.

SITE PREPARATION WEST OF THE
EMERGENCY ACCESS ROAD (REBID)
Mr. Robb stated that the scope of work is to level the property to enable proper drainage.
Mr. Robb stated that the low bidder for the is Athletic Turf Solutions, LLC in the amount of
$137,497.80. PRESIDENT DALGLEISH ASKED IF THERE WAS ANY INPUT
FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM
THE PUBLIC. MOTION WAS MADE BY MR. B. HANKINS, SECONDED BY MRS.
RAU, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE
DIRECTOR TO ENTER INTO A CONTRACT WITH THE RESPONSIBLE LOW
BIDDER, ATHLETIC TURF SOLUTIONS, LLC, IN THE AMOUNT OF $137,497.80
FOR THE SITE PREPARATION WEST OF THE EMERGENCY ACCESS ROAD
(REBID).

EXECUTIVE SESSION
PRESIDENT DALGLEISH ASKED IF THERE WAS ANY INPUT FROM THE
PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC.
MOTION WAS MADE BY MR. B. HANKINS, SECONDED BY MR. GOBERT, AND
CARRIED UNANIMOUSLY TO ENTER INTO EXECUTIVE SESSION TO
DISCUSS PERSONNEL MATTERS. The commissioners began the Executive Session at
5:22 p.m.

REGULAR SESSION
PRESIDENT DALGLEISH ASKED IF THERE WAS ANY INPUT FROM THE
PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC.
MOTION WAS MADE BY MR. B. HANKINS, SECONDED BY MR. GUILLORY,
AND CARRIED UNANIMOUSLY TO RECONVENE THE REGULAR SESSION.
The Regular Session was reconvened at 6:12 p.m. with no action taken during the Executive
Session.

EXECUTIVE DIRECTOR
PRESIDENT DALGLEISH ASKED IF THERE WAS ANY INPUT FROM THE
PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC.
MOTION WAS MADE BY MR. A. HANKINS, SECONDED BY MR. B. HANKINS,
AND CARRIED UNANIMOUSLY TO ACCEPT RANDY ROBB’S RETIREMENT
REQUEST.

SEARCH COMMITTEE
PRESIDENT DALGLEISH ASKED IF THERE WAS ANY INPUT FROM THE
PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC.
MOTION WAS MADE BY MR. GUILLORY, SECONDED BY MR. A. HANKINS,
AND CARRIED UNANIMOUSLY TO ESTABLISH A SEARCH COMMITTEE.

PROFESSIONAL SERVICES
PRESIDENT DALGLEISH ASKED IF THERE WAS ANY INPUT FROM THE
PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC.
MOTION WAS MADE BY MR. GUILLORY, SECONDED BY MRS. RAU, AND
CARRIED UNANIMOUSLY TO ENTER INTO A CONTRACT WITH AN
EXECUTIVE SEARCH FIRM, LUCAS GROUP, TO INITIATE A SEARCH FOR A
NEW EXECUTIVE DIRECTOR.

ADJOURNMENT
PRESIDENT DALGLEISH ASKED IF THERE WAS ANY INPUT FROM THE
PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC.
MOTION WAS MADE BY MR. NABOURS, SECONDED BY MR. GOBERT, AND
CARRIED UNANIMOUSLY TO ADJOURN THE MEETING. With no further
business to come before the Commissioners, President Dalgleish declared the meeting
adjourned at 6:15 p.m.

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2018-10-17T21:19:01+00:00