/, Minutes/August 16, 2017 – Regular Board Meeting Minutes

MINUTES OF THE
BOARD OF COMMISSIONERS
REGULAR MEETING
Wednesday, August 16, 2017
5:00 p.m.
CIAA Board Room/ 3650 Sen. J. Bennett Johnston Avenue/Lake Charles, LA 70615

ATTENDANCE

Commissioners Present:
Mr. Charles K. Dalgleish, President
Mr. Andrew D. Hankins, Vice President
Mrs. Denise Rau, Secretary/Treasurer
Mr. James G. Gobert, Commissioner
Mr. Rico Guillory, Sr., Commissioner
Mr. Bill Hankins, Commissioner
Mr. Kenneth W. Nabours, Commissioner

Others Present:
Mr. Randy Robb, Executive Director
Mr. Gerald Theunissen, Consultant
Mr. Robert Kleinschmidt, Legal Counsel
Ms. Loretta Hanks, Director of Finance
Mr. John McMullen, Director of Maintenance
Ms. Andrea LaFleur, Executive Assistant/Recording Secretary
Mr. Tommy Eastman, Flavin Realty
Ms. Patricia Flavin, Flavin Realty
Dr. Neil Aspinwall, SOWELA Technical Community College
Mr. Jonathan Farmer, KSA Inc.
Mayor Randy Roach
Mrs. Nancy Roach
Mr. Damon Balch, Landlocked Aviation Services
Ms. Pam Doucet, O’Carroll Group
Mr. Tony Guillory, CPPJ
Mr. Jason Rivera, KPLC TV

CALL TO ORDER
President Dalgleish called the meeting to order at 5:00 p.m. Following the Pledge of
Allegiance, roll was called and a quorum was established as indicated above.

PROPOSED AGENDA
President Dalgleish requested additions, deletions, and amendments to the proposed agenda
and Mr. Robb announced the same; i.e. AMEND: Item #14 – Discuss and take appropriate
action to authorize the Executive Director to award a contract to the responsible low bidder,
Kaough & Jones Electric Co., Inc., in the amount of $292,879.00 for the Hangar “G” HVLS
and LED Lighting Upgrade. ADD: Item #18(A) – Discuss and take appropriate action to
authorize the Executive Director to enter into Amendment No. 2 to Task Order #E1430 with
KSA Alliance for the Construction Administration, Construction Survey, Resident Project
Representative, Construction Materials Testing, and Commissioning phases of the Runway
15/33 Rehabilitation Project. Item #18(B) – Discuss and take appropriate action to
authorize the Executive Director to prepare plans and specifications for and advertise for and
open bids for Hangar “E” Conversion to a Paint Hangar. PRESIDENT DALGLEISH
ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD
SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY
MR. A. HANKINS, SECONDED BY MR. B. HANKINS, AND CARRIED
UNANIMOUSLY TO APPROVE THE PROPOSED AGENDA AS AMENDED.

ANNOUNCEMENTS/REPORTS
Mr. Robb reported that the Operations Department provided mandatory Federal Aviation
Administration Part 139 Recurrent Driver Training for the Chennault airfield operators. Mr.
Robb reported that the Operations Department started a dialogue with Roger Hammill of
DBT (NAV-Aid Tech), Richard Middleton (FAA Cert Inspector), and U.S. Military Pilots
(T-1, T-6, T-38) to determine if the Locator Outer Marker is still needed for training
exercises due to the costly expense of repairing or replacing. Mr. Robb reported that the
ongoing projects are progressing on schedule and within budget. Mr. Robb reported that he,
John McMullen, and Shawn Welcome, LED, met with a potential tenant on August 11,
2017. Mr. Robb reported that the FAA grant application was submitted on August 10, 2017
for the Runway Rehabilitation project. Mr. Robb reported that we are moving forward with
the State of Louisiana concerning submission of the $7 million Bond proposal with the
assistance of Jay Delafield.

Mr. Theunissen reported that October 14, 2017 is Election Day and the ballot will have
constitutional amendments.

Mayor Roach gave a presentation on the process of establishing Chennault Industrial
Airpark Authority. Mayor Roach also donated historical documents pertaining to the
establishment of the Airpark.

MINUTE APPROVAL
PRESIDENT DALGLEISH ASKED IF THERE WAS ANY INPUT FROM THE
PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC.
MOTION WAS MADE BY MR. GOBERT, SECONDED BY MR. B. HANKINS, AND
CARRIED UNANIMOUSLY TO APPROVE THE MINUTES OF THE JULY 19, 2017
REGULAR MEETING.

NEW POSITIONS –
ADMINISTRATIVE CLERK & MECHANIC ASSISTANT
Mr. Robb stated that the purpose of these positions is to greatly increase productivity in
administration and maintenance organizations. PRESIDENT DALGLEISH ASKED IF
THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW
THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. A.
HANKINS, SECONDED BY MR. B. HANKINS, AND CARRIED UNANIMOUSLY
TO AUTHORIZE THE CREATION OF TWO NEW POSITIONS,
ADMINISTRATIVE CLERK AND MECHANIC ASSISTANT AND AUTHORIZE
THE EXECUTIVE DIRECTOR TO FILL THE POSITIONS.

ORGANIZATIONAL CHART
Mr. Robb stated that the changes to the organizational chart represent the two new positions,
the Administrative Clerk and Mechanic Assistant. PRESIDENT DALGLEISH ASKED IF
THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW
THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MRS.
RAU, SECONDED BY MR. B. HANKINS, AND CARRIED UNANIMOUSLY TO
ADOPT THE REVISIONS TO THE CIAA ORGANIZATIONAL CHART.

CHECKING ACCOUNTS
Mr. Robb stated that Capital One Bank changed their requirements for the wording of the
Resolution for public funds accounts. Mr. Robb stated that two signatures are required on
checks for all accounts. Mr. Robb stated that the President, Secretary/Treasurer, Executive
Director, and Director of Finance are the persons authorized to sign. Mr. Robb stated that
this action will authorize the newly slated Secretary/Treasurer. PRESIDENT
DALGLEISH ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET
THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION
WAS MADE BY MR. B. HANKINS, SECONDED BY MR. GOBERT, AND
CARRIED UNANIMOUSLY TO ADOPT THE CAPITAL ONE BANK PUBLIC
RESOLUTION AUTHORIZING AND DEFINING PERSONS AUTHORIZED TO
SIGN ON THE CHECKING ACCOUNTS AND TO OPEN CERTIFICATES OF
DEPOSITS EFFECTIVE JULY 1, 2017.

SYSTEMS SURVEY & COMPLIANCE QUESTIONNAIRE
Mr. Robb stated that a completed Systems Survey and Compliance Questionnaire is required
by the Legislative Auditor and must be presented to and adopted by the Board of Directors
(Commissioners) annually as part of the financial and compliance audit. PRESIDENT
DALGLEISH ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET
THE RECORD SHOW THAT THERE IS NO INPUT FROM THE PUBLIC.
MOTION WAS MADE BY MR. GOBERT, SECONDED BY MR. A. HANKINS, AND
CARRIED UNANIMOUSLY TO ADOPT A RESOLUTION TO APPROVE THE
COMPLETED “SYSTEMS SURVEY & COMPLIANCE QUESTIONNAIRE” &
SUBMIT IT TO STULB & ASSOCIATES FOR USE IN ITS ANNUAL AUDIT OF
THE FINANCIAL STATEMENTS OF CIAA AS OF JUNE 30, 2017.

FLAVIN REALTY, INC. AGREEMENT
Mr. Robb stated that Flavin Realty will provide real estate services to Chennault. Mr. Robb
stated that the compensation to Flavin Realty will be six percent of the gross amount paid to
Chennault for any lease of the Facility or Expansion Property. PRESIDENT DALGLEISH
ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET THE RECORD
SHOW THERE IS NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY
MR. A. HANKINS, SECONDED BY MRS. RAU, AND CARRIED UNANIMOUSLY
TO AUTHORIZE THE EXECUTIVE DIRECTOR TO ENTER INTO AN
AGREEMENT BETWEEN FLAVIN REALTY, INC. AND CHENNAULT
INTERNATIONAL AIRPORT AUTHORITY.

SITE PREPARATION WEST OF THE EMERGENCY
ACCESS ROAD – RE-SCOPE
Mr. Robb stated that the project scope has been revised to ensure proper drainage.
PRESIDENT DALGLEISH ASKED IF THERE WAS ANY INPUT FROM THE
PUBLIC. LET THE RECORD SHOW THAT THERE IS NO INPUT FROM THE
PUBLIC. MOTION WAS MADE BY MR. A. HANKINS, SECONDED BY MR. B.
HANKINS, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE
DIRECTOR TO RE-SCOPE THE PLANS AND SPECIFICATIONS FOR AND
SOLICIT FOR AND OPEN BIDS FOR THE SITE PREPARATION WEST OF THE
EMERGENCY ACCESS ROAD.

RUNWAY 15-33 REHABILITATION PROJECT
Mr. Robb stated that five bids were received for the Runway 15-33 Rehabilitation Project.
Mr. Robb stated that the responsible low bidder is Alfred Palma, LLC, in the amount of
$4,973,960.70 which is the Base Bid and Alternate #1. Mr. Robb stated that it is the
recommendation of the engineer, KSA, Inc., to award the contract to Alfred Palma, LLC.
Mr. Robb also stated that the award is contingent on funding and concurrence from the FAA.
PRESIDENT DALGLEISH ASKED IF THERE WAS ANY INPUT FROM THE
PUBLIC. LET THE RECORD SHOW THAT THERE IS NO INPUT FROM THE
PUBLIC. MOTION WAS MADE BY MR. GOBERT, SECONDED BY MR. B.
HANKINS, AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE
DIRECTOR TO AWARD A CONTRACT TO THE RESPONSIBLE LOW BIDDER,
ALFRED PALMA, LLC, IN THE AMOUNT OF $4,973,960.70 WHICH IS THE
BASE BID AND ALTERNATE #1 FOR THE RUNWAY 15-33 REHABILITATION
PROJECT WITH THE AWARD OF THE CONTRACT BEING CONTINGENT ON
FUNDING AND CONCURRENCE FROM THE FAA.

HANGAR “G” HVLS FANS AND LED LIGHTING UPGRADE
Mr. Robb stated that six bids were received for the Hangar “G” HVLS Fans and LED
Lighting Upgrade. Mr. Robb stated that the responsible low bidder is Kaough & Jones
Electric Co., Inc., in the amount of $292,879.00. Mr. Robb stated that it is the
recommendation of the engineer, Liprie Engineering, LLC, to award the contract to Kaough
& Jones Electric Co., Inc.. PRESIDENT DALGLEISH ASKED IF THERE WAS ANY
INPUT FROM THE PUBLIC. LET THE RECORD SHOW THAT THERE IS NO
INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. A. HANKINS,
SECONDED BY MRS. RAU, AND CARRIED UNANIMOUSLY TO AUTHORIZE
THE EXECUTIVE DIRECTOR TO AWARD A CONTRACT TO THE
RESPONSIBLE LOW BIDDER, KAOUGH & JONES ELECTRIC CO. INC., IN THE
AMOUNT OF $292,879.00 FOR THE HANGAR “G” HVLS FANS AND LED
LIGHTING UPGRADE.

CAPITAL IMPROVEMENT PROGRAM
Mr. Robb stated that the Resolution is required in order to participate in future projects
funded by the FAA and DOTD. PRESIDENT DALGLEISH ASKED IF THERE WAS
ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THAT THERE IS
NO INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GOBERT,
SECONDED BY MR. A. HANKINS AND CARRIED UNANIMOUSLY TO ADOPT A
RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO PREPARE
AND SUBMIT A CAPITAL IMPROVEMENT PROGRAM (CIP) REQUEST TO
THE FAA VIA DOTD.

AAR AIRCRAFT SERVICES INC. –
LEASE TERMINATION
Mr. Robb stated that AAR Aircraft Services Inc. requested to terminate their lease with
Chennault International Airport Authority effective August 18, 2017. PRESIDENT
DALGLEISH ASKED IF THERE WAS ANY INPUT FROM THE PUBLIC. LET
THE RECORD SHOW THAT THERE IS NO INPUT FROM THE PUBLIC.
MOTION WAS MADE BY MR. A. HANKINS, SECONDED BY MR. NABOURS
AND CARRIED UNANIMOUSLY TO ADOPT A RESOLUTION AUTHORIZING
THE PRESIDENT TO TERMINATE THE LEASE AGREEMENT BETWEEN
CHENNAULT INTERNATIONAL AIRPORT AUTHORITY AND AAR AIRCRAFT
SERVICES INC.

LANDLOCKED AVIATION SERVICES – LEASE
Mr. Robb stated that Landlocked Aviation Services requested to lease Hangars “E”, “F”, and
“G”. Mr. Robb stated that Landlocked has been working as a painting subcontractor to
AAR, but will now be painting based upon their own Part 145 License upon the departure of
AAR from Chennault. PRESIDENT DALGLEISH ASKED IF THERE WAS ANY
INPUT FROM THE PUBLIC. LET THE RECORD SHOW THAT MR. BALCH
STATED THAT LANDLOCKED AVIATION SERVICES BUSINESS PLAN IS TO
EMPLOY 150 EMPLOYEES AND WILL BE USING LOCAL PEOPLE TO FILL
THESE POSITIONS. MOTION WAS MADE BY MRS. RAU, SECONDED BY MR.
GOBERT AND CARRIED UNANIMOUSLY TO ADOPT A RESOLUTION
AUTHORIZING THE PRESIDENT TO ENTER INTO A LEASE BETWEEN
CHENNAULT INTERNATIONAL AIRPORT AUTHORITY AND LANDLOCKED
AVIATION SERVICES.

LEGAL SERVICES AGREEMENT
Mr. Robb stated that the legal services agreement expires September 30, 2017 and
recommends renewing the agreement with the Calcasieu Parish District Attorney’s Office.
PRESIDENT DALGLEISH ASKED IF THERE WAS ANY INPUT FROM THE
PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC.
MOTION WAS MADE BY MR. GOBERT, SECONDED BY MR. A. HANKINS, AND
CARRIED UNANIMOUSLY TO AUTHORIZE THE PRESIDENT TO RENEW AN
AGREEMENT FOR LEGAL SERVICES WITH THE CALCASIEU PARISH
DISTRICT ATTORNEY’S OFFICE FOR A ONE-YEAR PERIOD COMMENCING
OCTOBER 1, 2017.

KSA ALLIANCE – TASK ORDER #E1430 AMENDMENT #2
Mr. Robb stated that the amendment to Task Order #1430 is for the Construction
Administration, Construction Survey, Resident Project Representative, Construction
Materials Testing, and Commissioning phases for the Runway 15-33 Rehabilitation Project.
PRESIDENT DALGLEISH ASKED IF THERE WAS ANY INPUT FROM THE
PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC.
MOTION WAS MADE BY MR. B. HANKINS, SECONDED BY MR. A. HANKINS,
AND CARRIED UNANIMOUSLY TO AUTHORIZE THE EXECUTIVE DIRECTOR
TO ENTER INTO AMENDMENT NO. 2 TO TASK ORDER #E1430 WITH KSA
ALLIANCE FOR THE CONSTRUCTION ADMINISTRATION, CONSTRUCTION
SURVEY, RESIDENT PROJECT REPRESENTATIVE, CONSTRUCTION
MATERIALS TESTING, AND COMMISSIONING PHASES OF THE RUNWAY
15/33 REHABILITATION PROJECT.

HANGAR “E” CONVERSION TO A PAINT HANGAR
Mr. Robb stated that the conversion of Hangar “E” to a paint hangar is at the request of
Landlocked Aviation Services.. PRESIDENT DALGLEISH ASKED IF THERE WAS
ANY INPUT FROM THE PUBLIC. LET THE RECORD SHOW THERE IS NO
INPUT FROM THE PUBLIC. MOTION WAS MADE BY MR. GOBERT,
SECONDED BY MR. A. HANKINS, AND CARRIED UNANIMOUSLY TO
AUTHORIZE THE EXECUTIVE DIRECTOR TO PREPARE PLANS AND
SPECIFICATIONS FOR AND ADVERTISE FOR AND OPEN BIDS FOR HANGAR
“E” CONVERSION TO A PAINT HANGAR.

ADJOURNMENT
PRESIDENT DALGLEISH ASKED IF THERE WAS ANY INPUT FROM THE
PUBLIC. LET THE RECORD SHOW THERE IS NO INPUT FROM THE PUBLIC.
MOTION WAS MADE BY MR. NABOURS, SECONDED BY MR. GOBERT, AND
CARRIED UNANIMOUSLY TO ADJOURN THE MEETING. With no further
business to come before the Commissioners, President Dalgleish declared the meeting
adjourned at 6:04 p.m.

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2018-10-17T21:27:58+00:00